Council

Meetings in Hawke's Bay

As Hawke's Bay's premiere meeting venue we offer a range of meeting spaces, including a Boardroom, two Breakout Rooms, and several other larger areas that can also be used to suit your specific requirements. All spaces are fully equipped with AV equipment including large flat screens. Our in-house caterers, Dish, provide delicious snacks, meals and beverages to enhance the overall meeting experience.

So, if you're looking for a venue with modern, fully equipped, spacious meeting rooms, unparalleled ocean views and helpful staff in a central city location, look no further than the Napier Conference Centre on Marine Parade.

Find more information about venue rental and meeting spaces here or call our experienced on-site team for a chat about your next meeting on +64 6 835 9001.

The Napier Conference Centre staff are experienced, knowledgeable and can assist in all your meeting requirements.

Venue hire for meetings includes:

  • Onsite meeting planners
  • Standard venue tables and chairs set up
  • Standard house lighting
  • Free wireless Internet
  • Air conditioning
  • Power consumption
  • In-house background music
  • Housekeeping
  • Technician to provide consultation on arrival or to liaise with external AV provider
  • Duty manager if alcohol is to be served

To find out how our team can help you plan your meeting just call +64 6 835 9001.

Situated on Napier's Marine Parade, the Napier Conference Centre is the ideal venue for meetings with a panoramic view over the Pacific Ocean spanning from Mahia Peninsula to Cape Kidnappers.

Only a walkway separates the venue from the sea and Napier’s beautiful CBD with its Art Deco architecture, bars and restaurants, many attractions and activities, is just a five-minute stroll away.

The Hawke’s Bay Airport is a 10-minute drive from the Napier Conference Centre and there is also a wide range of quality accommodation options located within a short walk or drive from the venue.

The centre has a Boardroom, two Breakout rooms, and several other spaces that can be used for meetings. For larger meetings, it's also possible to configure more than one space to create even larger spaces.

The spaces at the Napier Conference Centre can be configured to suit your specific requirements, and can also be used as theatres or classrooms. Catering for all meetings is available from our in-house caterers, Dish, who can provide delicious breakfasts, lunches, dinners and morning or afternoon teas. 

Floor plans

Additionally, the Napier Conference Centre is fully air-conditioned, has modern audiovisual equipment throughout, and the entire building has complimentary ultrafast Wi-Fi.

We have all the expertise and equipment you'll need to help your meeting run seamlessly. Talk to us today about organising your next meeting - simply give us a call on +64 6 835 9001 or send us an email now!

View Venue rental / Find a Space

The Hawke’s Bay Airport is a 10-minute drive from the centre with Air New Zealand and Jetstar operating daily flights in and out of Hawke's Bay direct from Auckland, Wellington and Christchurch. There are many options for transport to and from the airport and, around Napier and Hawke's Bay. Here are some of our recommendations:

Limited 3-hour car parking is available for guests and attendees in the car park situated in the adjacent Ocean Spa Complex, accessed off Marine Parade 400m north of the centre. However, you will need a car-parking pass that you can organise by asking one of our team.

Parking on the forecourt at the front of the venue is for unloading and loading only and vehicles parked there for extended periods of time may incur an infringement notice. All other street parking around the centre is two hours only.

To find out how our team can help you arrange transport just call +64 6 835 9001 or email us.

We have dedicated staff, equipment and all the latest technology and gadgets to make sure your meeting flows without a hitch. Whether you need extra lighting, sound, data projectors or live video feeds, we have the expertise and the knowhow.

For the duration of your event, we'll also provide an audio visual, lighting and technical assistant to monitor and deal with any issues that may arise. We're also happy to liaise and work with your outsourced audiovisual provider if necessary.

The centre's onsite in-house AV technology setup is included with all venue hire and we can quote and organise virtually any additional or bespoke AV requirements you may need.

For more details about AV equipment and technology at the Napier Conference Centre call +64 6 835 9001 or email us.

The Napier Conference Centre's onsite caterers, Dish Catering, offer a wide range of menu choices to suit the budget, theme or dietary requirements of your meeting's guests.

From fully cooked breakfasts to cocktail finger food or á la carte dining, menus can be created to suit. All food is freshly prepared onsite daily from locally sourced ingredients or products where possible.

Following discussion of your meeting requirements with one of our event coordinators we will develop menus and work with you to help create a truly memorable culinary experience for your guests. We will also provide a duty manager if alcohol is being served.

Menus

Does your venue have natural light?

All the centre's spaces have natural light with varying degrees in each. If plenty of natural light is important for your meeting, please let our staff know and we'll recommend the best-suited space.

Can we provide our own food and beverages?

The Napier Conference Centre contracts Dish Catering for all food and beverages provided onsite. We are happy to work with you to develop a menu and beverage list that suit your requirements, with Dish Catering being the provider.

What does the venue cost?

Venue rental rates vary depending on the spaces required and the duration of your meeting. View our venue rental rates here or for a more accurate quote feel free to use our online enquiry form.

What are your capacities?

You can view the maximum capacities for each space here.

Are all the meeting spaces on the same level?

There are eight separate operational spaces available on two different levels. The Foyer, Ballroom, Gallery, Small Exhibition Hall and Large Exhibition Hall are on the ground floor, while the two Breakout Rooms and the Boardroom are on the lower level. On the ground level, it is possible to configure multiple spaces together to create larger spaces. You can find the floor plans here.

What room configurations are available?

All spaces can be used as stand-alone and some can be configured together. We have standard set-ups available, which you can view here. If you're looking for something different, please speak to one of our staff.

Can I get access to the venue to set things up prior to the meeting?

Yes. The Napier Conference Centre staff will work with you to coordinate a time for set up and pack in. In some cases, pack in and pack out rates may apply.

Do you provide AV and technical services?

Yes, we have a variety of AV equipment available throughout the venue and can work with you and other third party providers. See above AV Equipment & Technology for Meetings section.

Is there AV available in every room?

Ceiling mounted data projectors and screens can be found in all operational rooms with the exclusion of the Gallery. Other AV equipment is available upon request. Please discuss your AV requirements with your one of our staff prior to your event.

Is AV included in the venue rental?

Yes, the in-house AV equipment is included in the venue rental costs but if you require additional equipment extra costs will apply accordingly. For a quote, please discuss with one of our team.

Is Wi-Fi available?

Complimentary WiFi is available throughout the venue. A password will be provided on arrival.

What type of events can I hold at your venue?

Napier Conference Centre is a multi-purpose venue. We commonly hold conferences, meetings, weddings, school balls, funerals, gala dinners, functions and virtually any other type of event or celebration. With eight flexible spaces we're happy to give anything a go! Please talk to our team about your special event.

Is there parking available?

Limited 3-hour car parking is available for guests and attendees in the car park situated in the adjacent Ocean Spa Complex, accessed off Marine Parade, 400m north of the centre. However, you will need a car-parking pass that you can organise by asking one of our team.

Parking on the forecourt at the front of the venue is for unloading and loading only and vehicles parked there for extended periods of time may incur an infringement notice. All other street parking around the centre is two hours only.

How do I access the venue to deliver equipment and other meeting gear?

Loading docks are available on both the ground and lower levels, and for smaller items, the forecourt and front doors are accessible from Marine Parade.

Is there wheel chair access and disabled toilets at the venue?

Yes. Wheel chair access is on the ground level, with a passenger lift available to the lower level. Disabled toilets are available on both levels of the venue

What accommodation is available nearby?

Within a short walk or drive of the venue there are a variety of accommodation options to suit most requirements:

  • Scenic Hotel Te Pania – Directly opposite the centre on Marine Parade.
  • Art Deco Masonic Hotel - Overlooks the Napier Soundshell, a 3 minute walk to the Napier Conference Centre
  • The Quest Napier – 10 minute walk from the centre in Dickens Street.
  • Nautilus Napier – 10 minute walk down Marine Parade.
  • The Crown Hotel – 5 minute drive or taxi from the centre to Ahuriri.
  • Quality Inn Napier – 10 minute walk down Marine Parade.

How far from the airport is the venue?

The Hawke’s Bay Airport is an 8km drive, which takes approximately 12 minutes from the centre for those guests coming from outside Hawke's Bay.

Make a meeting booking today by calling +64 6 835 9001 or book online now!

Make a Booking Enquiry

We are here to help with your event so please call us or fill in the online form below and we can contact you at a time that suits.

Fill out my online form.

Napier Conference Centre is a fantastic venue and we were delighted with every part of our function this year. A particular thank you to Shanelle who was a pleasure to deal with - very efficient, informative and helpful.

Taradale High School

Awesome as usual, thanks.

Karamu High School Cabaret Dinner

As always, everything about the venue was fantastic.

Forsyth Barr Ltd

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Contact us

CINZ Silver Member, Qualmark Enviro Award Silver and four and a half star Venue Award

Napier Conference Centre
48 Marine Parade, PO Box 573, Napier 4140, New Zealand

Phone: +64 6 835 9001
Email: events@napierconferencecentre.nz

CINZ Silver Member, Qualmark Enviro Award Silver and four and a half star Venue Award

Napier Conference Centre Location Map

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