Meetings in Hawke's Bay

Napier Conferences & Events operates from the Napier War Memorial Centre, Hawke's Bay's premiere meeting venue offering a range of meeting spaces, including a Boardroom, two Breakout Rooms, and several other larger areas that can also be used to suit your specific requirements. All spaces are fully equipped with AV equipment including large flat screens. Our in-house caterers, Dish, provide delicious snacks, meals and beverages to enhance the overall meeting experience.

The venue has modern, fully equipped, spacious meeting rooms, unparalleled ocean views and helpful staff in a central city location along Napier's Marine Parade.

Find more information about venue rental and meeting spaces here or call our experienced on-site team for a chat about your next meeting on +64 6 835 9001.

The Napier Conferences & Events staff are experienced, knowledgeable and can assist in all your meeting requirements.

Venue hire for meetings includes:

  • Onsite meeting planners
  • Standard venue tables and chairs set up
  • Standard house lighting
  • Free wireless Internet
  • Air conditioning
  • Power consumption
  • In-house background music
  • Housekeeping
  • Technician to provide consultation on arrival or to liaise with external AV provider
  • Duty manager if alcohol is to be served

To find out how our team can help you plan your meeting just call +64 6 835 9001.

Napier Conferences & Events operates from the Napier War Memorial Centre on Napier's Marine Parade, an ideal venue for meetings with a panoramic view over the Pacific Ocean spanning from Mahia Peninsula to Cape Kidnappers.

Only a walkway separates the venue from the sea and Napier’s beautiful CBD with its Art Deco architecture, bars and restaurants, many attractions and activities, is just a five-minute stroll away.

The Hawke’s Bay Airport is a 10-minute drive from the venue and there is also a wide range of quality accommodation options located within a short walk or drive from the venue.

Napier Conferences & Events operates from the Napier War Memorial Centre, with a  boardroom, two breakout rooms, and several other spaces that can be used for meetings. For larger meetings, it's also possible to configure more than one space to create even larger spaces.

Spaces can be configured to suit your specific requirements, and can also be used as theatres or classrooms. Catering for all meetings is available from our in-house caterers, Dish, who can provide delicious breakfasts, lunches, dinners and morning or afternoon teas. 

Floor plans

Additionally, the venue is fully air-conditioned, has modern audiovisual equipment throughout, and the entire building has complimentary ultrafast Wi-Fi.

We have all the expertise and equipment you'll need to help your meeting run seamlessly. Talk to us today about organising your next meeting - simply give us a call on +64 6 835 9001 or send us an email now!

View Venue rental / Find a Space

The Hawke’s Bay Airport is a 10-minute drive from the venue with Air New Zealand and Jetstar operating daily flights in and out of Hawke's Bay direct from Auckland, Wellington and Christchurch. There are many options for transport to and from the airport and, around Napier and Hawke's Bay. Here are some of our recommendations:

Limited car parking is available for guests and attendees in the venue's car park, situated in the adjacent Ocean Spa Complex, accessed off Marine Parade, 400m north of the centre's front entrance. However, if parking for more than 3 hours you'll need to obtain a car-parking pass from the venue’s reception. Please note that all other street parking around the centre is for a maximum of two hours only.

Parking on the forecourt at the front of the venue is for unloading and loading only and vehicles parked there for extended periods of time may incur an infringement notice. All other street parking around the centre is two hours only.

To find out how our team can help you arrange transport just call +64 6 835 9001 or email us.

We have dedicated staff, equipment and all the latest technology and gadgets to make sure your meeting flows without a hitch. Whether you need extra lighting, sound, data projectors or live video feeds, we have the expertise and the knowhow.

For the duration of your event, we'll also provide an audio visual, lighting and technical assistant to monitor and deal with any issues that may arise. We're also happy to liaise and work with your outsourced audiovisual provider if necessary.

Onsite in-house AV technology setup and costs are available on request and we can quote and organise all your standard, additional or bespoke AV requirements you may need.

For more details about AV equipment and technology call +64 6 835 9001 or email us.

Napier Conferences & Events onsite caterers, Dish Catering, offer a wide range of menu choices to suit the budget, theme or dietary requirements of your meeting's guests.

From fully cooked breakfasts to cocktail finger food or á la carte dining, menus can be created to suit. All food is freshly prepared onsite daily from locally sourced ingredients or products where possible.

Following discussion of your meeting requirements with one of our event coordinators we will develop menus and work with you to help create a truly memorable culinary experience for your guests. We will also provide a duty manager if alcohol is being served.

Menus

  • Morning or Afternoon Tea
  • Lunch
  • Canapes

Does your venue have natural light?

All the centre's spaces have natural light with varying degrees in each. If plenty of natural light is important for your meeting, please let our staff know and we'll recommend the best-suited space.

Can we provide our own food and beverages?

Napier Conferences & Events contracts Dish Catering for all food and beverages provided onsite. We are happy to work with you to develop a menu and beverage list that suit your requirements, with Dish Catering being the provider.

What does the venue cost?

Venue rental rates vary depending on the spaces required and the duration of your meeting. View our venue rental rates here or for a more accurate quote feel free to use our online enquiry form.

What are your capacities?

You can view the maximum capacities for each space here.

Are all the meeting spaces on the same level?

There are eight separate operational spaces available on two different levels. The Foyer, Ballroom, Gallery, Small Exhibition Hall and Large Exhibition Hall are on the ground floor, while the two Breakout Rooms and the Boardroom are on the lower level. On the ground level, it is possible to configure multiple spaces together to create larger spaces. You can find the floor plans here.

What room configurations are available?

All spaces can be used as stand-alone and some can be configured together. We have standard set-ups available, which you can view here. If you're looking for something different, please speak to one of our staff.

Can I get access to the venue to set things up prior to the meeting?

Yes. The Napier Conferences & Events team will work with you to coordinate a time for set up and pack in. In some cases, pack in and pack out rates may apply.

Do you provide AV and technical services?

Yes, we have a variety of AV equipment available throughout the venue and can work with you and other third party providers. See above AV Equipment & Technology for Meetings section.

Is there AV available in every room?

Ceiling mounted data projectors and screens can be found in all operational rooms with the exclusion of the Gallery. Other AV equipment is available upon request. Please discuss your AV requirements with your one of our staff prior to your event.

Is AV included in the venue rental?

Yes, the in-house AV equipment is included in the venue rental costs but if you require additional equipment extra costs will apply accordingly. For a quote, please discuss with one of our team.

Is Wi-Fi available?

Complimentary WiFi is available throughout the venue. A password will be provided on arrival.

What type of events can I hold at your venue?

Napier Conferences & Events operates from the Napier War Memorial Centre, which is a multi-purpose venue. We commonly hold conferences, meetings, weddings, school balls, funerals, gala dinners, functions and virtually any other type of event or celebration. With eight flexible spaces we're happy to give anything a go! Please talk to our team about your special event.

Is there parking available?

Limited 3-hour car parking is available for guests and attendees in the car park situated in the adjacent Ocean Spa Complex, accessed off Marine Parade, 400m north of the venue. However, you will need a car-parking pass that you can organise by asking one of our team.

Parking on the forecourt at the front of the venue is for unloading and loading only and vehicles parked there for extended periods of time may incur an infringement notice. All other street parking around the centre is two hours only.

How do I access the venue to deliver equipment and other meeting gear?

Loading docks are available on both the ground and lower levels, and for smaller items, the forecourt and front doors are accessible from Marine Parade.

Is there wheel chair access and disabled toilets at the venue?

Yes. Wheel chair access is on the ground level, with a passenger lift available to the lower level. Disabled toilets are available on both levels of the venue

What accommodation is available nearby?

Within a short walk or drive of the venue there are a variety of accommodation options to suit most requirements:

  • Scenic Hotel Te Pania – Directly opposite the centre on Marine Parade.
  • Art Deco Masonic Hotel - Overlooks the Napier Soundshell, a 3 minute walk to the Napier Conference Centre
  • The Quest Napier – 10 minute walk from the centre in Dickens Street.
  • Nautilus Napier – 10 minute walk down Marine Parade.
  • The Crown Hotel – 5 minute drive or taxi from the centre to Ahuriri.
  • Quality Inn Napier – 10 minute walk down Marine Parade.

How far from the airport is the venue?

The Hawke’s Bay Airport is an 8km drive, which takes approximately 12 minutes from the centre for those guests coming from outside Hawke's Bay.

Make a meeting booking today by calling +64 6 835 9001 or book online now!

Make a Booking Enquiry

We are here to help with your event so please call us or fill in the online form below and we can contact you at a time that suits.

Fill out my online form.

The venue was perfect for our needs and would definitely use again.
Staff were extremely helpful, friendly and professional.

Gambling Commission, Auckland

We have now used your venue twice this year and think it is a wonderful venue and at a great cost!!
We will be back in the future and will definitely recommend.

Kepa, Auckland

Napier Conference Centre is a fantastic venue and we were delighted with every part of our function this year. A particular thank you to Shanelle who was a pleasure to deal with - very efficient, informative and helpful.

Taradale High School

Read more testimonials ...

Read more

Contact us

CINZ Gold Member, Qualmark Silver four star plusNew Zealand Tourism Sustainability Commitment.

Napier Conferences & Events
Napier War Memorial Centre
48 Marine Parade, Private Bag 6010, Napier 4140, New Zealand

Phone: +64 6 835 9001
Email: events@napierconferences.co.nz

CINZ Gold Member, Qualmark Silver four star plusNew Zealand Tourism Sustainability Commitment.

Napier War
Memorial Centre

View on Google Maps

Map provided by ArcGIS Online Powered by Esri - logo
About | Napier Conferences & Events | Hawkes Bay New ZealandToggle menu
Contact | Napier Conferences & Events | New ZealandToggle menu

Copyright © 2024 Napier City Council

Disclaimers and Copyright
While every endeavour has been taken by Napier City Council to ensure that the information on this website is accurate and up to date, Napier City Council shall not be liable for any loss suffered through the use, directly or indirectly, of information on this website. Information contained has been assembled in good faith. Some of the information available in this site is from the New Zealand Public domain and supplied by relevant government agencies. Napier City Council cannot accept any liability for its accuracy or content. Portions of the information and material on this site, including data, pages, documents, online graphics and images are protected by copyright, unless specifically notified to the contrary. Externally sourced information or material is copyright to the respective provider.

© Napier City Council