Council

Conferences in Hawke's Bay

As Hawke's Bay's only purpose-built conference venue, the Napier Conference Centre boasts eight diverse spaces over two floors. Following an extensive redevelopment and expansion in 2017, the centre is bigger and better than ever. We can now cater for a wider range of groups, from small to medium meetings to large-scale, multi-day conferences and trade exhibitions in the brand new Large Exhibition Hall.

By day the centre provides professional and functional spaces for the more serious side of conferencing, but by night the same spaces can be elegantly transformed for a themed gala dinner, cocktail party, awards ceremony or ball.

So if you're looking for a venue that's modern, fully equipped, spacious and with unparalleled waterfront views that provides everything you need for your next conference both day and night, look no further than the Napier Conference Centre.

Talk to our experienced, talented team today about your next event! Call +64 6 835 9001 or send us an email.

Our dedicated and experienced team know what it takes to host successful conferences and can assist in every aspect of conference management such as: audiovisual requirements, catering, themes and all those special touches to exceed your expectations and those of your guests.

Venue hire for conferences includes:

  • Onsite event coordinator
  • Standard venue tables and chairs set up
  • Standard house lighting
  • Free wireless Internet
  • Air conditioning
  • Power consumption
  • In-house background music
  • Housekeeping
  • Technician to provide consultation on arrival or to liaise with external AV provider
  • Duty manager if alcohol is to be served

The Napier Conference Centre with its facilities, location and our friendly staff will ensure your function’s success. For information and recommendations about extra activities just ask one of our team.

For more details: see Entertainment & Social Activities.

Situated on Napier's Marine Parade, the Napier Conference Centre's location makes it the ideal venue for conferences with the view over the Pacific Ocean providing an unobstructed vista spanning from Mahia Peninsula to Cape Kidnappers.

Only a walkway separates the venue from the sea and Napier’s beautiful CBD with its Art Deco architecture, many attractions, activities, shops and restaurants, is just a five-minute stroll away.

The Hawke’s Bay Airport is a 10-minute drive from the Napier Conference Centre and there is also a wide range of quality accommodation options located within a short walk or drive from the venue.

In most instances the spaces at the Napier Conference Centre can be configured for conference, theatre, classroom, cocktail (standing event with refreshments), breakfast, lunch or dinner. Additionally, the Napier Conference Centre is fully air-conditioned, has modern audiovisual equipment throughout, and the entire building has complimentary ultrafast Wi-Fi.

By day the centre provides professional and functional spaces for conferencing and by night the same spaces can be elegantly transformed for a themed gala dinner, cocktail party, awards ceremony or anything else that's required.

Floor plans

We have all the expertise and equipment you'll need to help your conference run seamlessly. For any audio-visual requirements, we will find a solution as we work with a range of trusted suppliers. And if you need a florist, musician or hire company or anything else, just ask.

View Venue rental / Find a Space

The Hawke’s Bay Airport is a 12-minute drive from the centre with Air New Zealand and Jetstar operating daily flights in and out of Hawke's Bay direct from Auckland, Wellington and Christchurch. There are many options for transport to and from the airport and, around Napier and Hawke's Bay. Here are some of our recommendations:

Limited 3-hour car parking is available for guests and attendees in the car park situated in the adjacent Ocean Spa Complex, accessed off Marine Parade 400m north of the centre. However, you will need a car-parking pass that you can organise by asking one of our team.

Parking on the forecourt at the front of the venue is for unloading and loading only and vehicles parked there for extended periods of time may incur an infringement notice. All other street parking around the centre is two hours only.

To find out how our team can help you arrange transport just call +64 6 835 9001 or email us.

We have dedicated staff, equipment and all the latest technology and gadgets to make sure your conference flows without a hitch. Whether you need extra lighting, sound, data projectors or live video feeds, we have the expertise and the knowhow.

For the duration of your event, we'll also provide an audio visual, lighting and technical assistant to monitor and deal with any issues that may arise. We're also happy to liaise and work with your outsourced audiovisual provider if necessary.

The centre's onsite in-house AV technology setup is included with all venue hire and we can quote and organise virtually any additional or bespoke AV requirements you may need.

For more details about AV equipment and technology at the Napier Conference Centre call +64 6 835 9001 or email us.

The Napier Conference Centre's onsite caterers, Dish Catering, offer a wide range of menu choices to suit the budget, theme or dietary requirements of your event and its guests.

From fully cooked breakfasts to cocktail finger food or á la carte dining, menus can be created to suit. All food is freshly prepared onsite daily from locally sourced ingredients or products where possible.

Following discussion of your event requirements with one of our coordinators we will develop menus and work with you to help create a truly memorable culinary experience for your guests. We will also provide a duty manager if alcohol is being served.

Menus

A wide variety of accommodation options nearby make the Napier Conference Centre extremely convenient for conference organisers and their guests. We can even help coordinate your guests' accommodation at point of contact at each hotel or by recommendations for your group size and requirements.

Here are a few local providers we recommend that are only a few minutes' walk or drive away:

For more details about accommodation options in Napier, Hawke's Bay, please call +64 6 835 9001 or email us now!

In conjunction with our other venues, we can also help with extra activities to help make your conference a success. Perhaps a welcoming cocktail party themed as 'Under the Sea' at the National Aquarium of New Zealand. Or a putt-putt match on the greens at Par2 MiniGolf? Or maybe a magical dinner at the beautiful Napier Municipal Theatre?

Napier's i-Site can help you discover all that Napier has to offer. You can pick up brochures and map pads to put in info packs for your guests. We also work with range of suppliers to help with any needs you have such as florists, musicians, hire companies or other boutique agencies. You name it and we'll help you sort it out.

To find out how our team can help you arrange a whole host of great activities just call +64 6 835 9001 or email us.

For information about what to see and do in and around Napier, talk to the friendly team at Napier i-SITE.

Does your venue have natural light?

  • All the centre's spaces have natural light with varying degrees in each. If plenty of natural light is important for your conference, please let our staff know and we'll recommend the best-suited space.

Can we provide our own food and beverages?

  • The Napier Conference Centre contracts Dish Catering for all food and beverages provided onsite. We are happy to work with you to develop a menu and beverage list that suit your requirements, with Dish Catering being the provider.

Can we decorate the venue ourselves?

  • We're committed to providing a safe working environment at all times for our customers, guests, staff, contractors and members of the public. Some decorating for conferences needs to be carried out by an approved contractor but there are other aspects you'll be able to be complete yourselves. Please discuss with our team.

What does the venue cost?

What are your capacities?

Are all the conference spaces on the same level?

  • There are eight separate operational spaces available on two different levels. The Foyer, Ballroom, Gallery, Small Exhibition Hall and Large Exhibition Hall are on the ground floor, while the two Breakout Rooms and the Boardroom are on the lower level. On the ground level, it is possible to configure multiple spaces together to create larger spaces. Please enquire.

What room configurations are available?

Can I get access to the venue to set things up prior to the conference?

  • The Napier Conference Centre staff will work with you to coordinate a time for set up and pack in. In some cases, pack in and pack out rates may apply.

Do you provide AV and technical services?

  • Yes, we have a variety of AV equipment available throughout the venue and can work with you and other third party providers. See above AV Equipment & Technology for Conferences section.

Is there AV available in every room?

  • Ceiling mounted data projectors and screens can be found in all operational rooms with the exclusion of the Gallery. Other AV equipment is available upon request. Please discuss your AV requirements with your one of our staff prior to your event.

Is AV included in the venue rental?

  • Yes, the in-house AV equipment is included in the venue rental costs but if you require additional equipment extra costs will apply accordingly. For a quote, please discuss with one of our team.

If Wi-Fi available?

  • Complimentary WiFi is available throughout the venue. A password will be provided on arrival.

What type of events can I hold at your venue?

  • Napier Conference Centre is a multi-purpose venue. We commonly hold conferences, meetings, weddings, school balls, funerals, gala dinners, functions and virtually any other type of event or celebration. With eight flexible spaces we're happy to give anything a go. Please talk to our team about your special event.

Is there parking available?

  • Limited 3-hour car parking is available for guests and attendees in the car park situated in the adjacent Ocean Spa Complex, accessed off Marine Parade, 400m north of the centre. However, you will need a car-parking pass that you can organise by asking one of our team. Parking on the forecourt at the front of the venue is for unloading and loading only and vehicles parked there for extended periods of time may incur an infringement notice. All other street parking around the centre is two hours only.

How do I access the venue to deliver equipment and other conference gear?

  • Loading docks are available on both the ground and lower levels, and for smaller items, the forecourt and front doors are accessible from Marine Parade.

Is there wheel chair access and disabled toilets at the venue?

  • Yes. Wheel chair access is on the ground level, with a passenger lift available to the lower level. Disabled toilets are available on both levels of the venue

How far from the airport is the venue?

  • The Hawke’s Bay Airport is an 8km drive, which takes approximately 12 minutes from the centre for those guests coming from outside Hawke's Bay.

How far is the venue from the CBD?

  • Napier's CBD is less than 1km away and can be comfortably walked in approximately five minutes.

Make a conference booking today by calling +64 6 835 9001 or book online now!

 

Make a Booking Enquiry

We are here to help with your event so please call us or fill in the online form below and we can contact you at a time that suits.

Fill out my online form.

The venue, facilities and staff make me very proud to be a Napierite. Absolutely Fabulous.

NZIDT Conference

We wanted to thank you and your team for the most amazing service, assistance, and positivity you have given to our event over the past months.

The TR Register of NZ have had the pleasure of being the first large event to use Napier Conference Centre with 135 people attending, a meet and greet by our iconic Bertie and Lady Penelope welcomed our attendees, many who have driven here from all over New Zealand. They were wowed by the superb outlook and ambience of the conference centre.

We proceeded with an amazing dinner that was faultless, served on time with delightful and professional staff. Dish, the new contract caterers here are to be congratulated on their calibre of staff and the food was outstanding and faultless.

Napier Conference Centre is an absolute credit to all who have contributed to making this venue what it is and will be in the future.

Joy & Graeme Thomas - TR Register Local Convenors

I cannot speak highly enough of my involvement with Shannan Merson and her team for the professional and efficient manner in which all aspects concerning the Freemasons Central Division Conference were managed. The whole event from planning to completion was exceptional and we have received many favourable comments about the venue and the catering. My sincere thanks to all involved.

Freemasons Central Division Conference

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Contact us

CINZ Silver Member, Qualmark Enviro Award Silver and four and a half star Venue Award

Napier Conference Centre
48 Marine Parade, PO Box 573, Napier 4140, New Zealand

Phone: +64 6 835 9001
Email: events@napierconferencecentre.nz

CINZ Silver Member, Qualmark Enviro Award Silver and four and a half star Venue Award

Napier Conference Centre Location Map

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